Tools for Answering Common Questions about Princeton and Its Alumni
May 11, 2006
Presentation for Thursday, May 11, 2006
Handout prepared by Dan Linke (firstname.lastname@example.org)
Online finding aids to both the Policy and Archives collections can be found at:
Databases with information about specific collections can be found at:
http://www.princeton.edu/~mudd/databases/alumni.html (bio, but not academic info)
http://www.princeton.edu/~mudd/databases/alumni2.html (two record sources: bio and academic info)
http://www.princeton.edu/~mudd/databases/memorial.html (obituaries in the PAW)
Explain Richardson P Numbers
Answers to Frequently Asked Questions can be found at:
(Suggestions always welcome as we try to update these annually or so.)
TigerNet is a set of online services created to further communication among alumni and other members of the extended university community. It is owned and operated by the Trustees of Princeton University, and administered through the Alumni Council, and staff contact Jaimie Nally. All alumni from 1917 onward, for which there is an entry in Alumni Records, are listed with at least a name entry in TigerNet. It includes deceased alumni, but only their names and degree information is listed.
Princeton University undergraduate and graduate alumni must register with TigerNet Online Services to have access to the directory, but current students, faculty and staff have automatic access.
The most important thing to remember about TigerNet is that the Alumni Association’s policy is always to protect alumni addresses, and never provide contact information to anyone who is not an alumnus/a. With phone queries it can be hard to identify whether or not the caller is an alumnus; the safest thing to do is direct them to the TigerNet page where they can register and find the information themselves.
To look up an alumnus/a, go to the TigerNet home page and use the "Find a Friend" link on the TigerNet Online Services page. If a more customized search is needed, use the “Directory Search” page, which includes options to allow you to search by class year, e-mail address, geographical location and more.
Users cannot look up more than 50 names per 24 hours as a security measure to prevent the unauthorized use of alumni information. An exception exists for class, regional and affiliated group officers; they can utilize the “Volunteer Services” section of the site to view a complete list of all the members within their particular group.
If someone not affiliated with Princeton wishes to contact an alumnus/a, they should direct their query to the Alumni Council, which will tell the caller that s/he should send a letter or e-mail message to them and they will forward it.
STRIPES is Princeton’s name for the Advance/CS system that serves as the University’s alumni relations/fund-raising database. The data included in STRIPES is institutional data owned by the University, and authorized users are responsible and held accountable for its appropriate use. Access to STRIPES records is granted to authorized University employees and representatives for the purpose of University business only. Use of the data for private, commercial or political purposes is strictly prohibited.
STRIPES records are far more extensive than those on TigerNet. In addition to TigerNet information, STRIPES provides very detailed information about alumni gifts and pledges that is extremely sensitive and highly confidential. Information about individuals will not be released to the public unless it falls under the definition of public information outlined in the Family Educational Rights and Protection Act of 1974 (commonly referred to as the "Buckley Amendment"). Information of the sort commonly collected in an alumni directory is regarded as public information.
STRIPES includes limitations on the public release of information by using a system of codes that correspond to various alerts. Alerts in this category are requests by individuals to supersede the general definition of public information. Alumni can request that all information not be disclosed or be disclosed only to alumni. All other restrictions (address, phone numbers) can be withheld independently.
STRIPES also has preferences for the ways in which alumni can be contacted. There are a set of codes called “DNS” (do not solicit) codes, and include items such as “do not contact at business,” “do not call” and “do not solicit by e-mail.” Some records have special warnings that appear immediately to warn STRIPES users that there may be circumstances of a sensitive nature surrounding these records, and should not be made public. They include “withdrawn from University,” “child withdrawn from University,” and “granted leave of absence.”
May 9, 2006
Mary George’s List
1) For background and to verify facts
a) Princeton companion, by Alexander Leitch (PUP, 1978).
Many locations, including (DR) Ready Reference LD4608.L4
Has been digitized; use PU home page search function.
b) Major published histories and biographical encyclopedias
i) Princeton, 1746–1896, by Thomas J. Wertenbaker (PUP, 1946; reprinted in 1996).
(DR) LD4609 .W4
ii) Princeton University: the first 250 years, by Don Oberdorfer (PUP, 1995).
(DR) LD4608 .O34 1995q
iii) A Community of scholars: the Institute for Advanced Study faculty and members, 1930–1980 (The Institute, 1980). Useful for distinguishing whether someone “at Princeton” was in fact at IAS, and when.
(DR) LD2535 .xI31. 1980
c) Biographical works
i) General catalogue of Princeton University, 1746-1906 (Princeton, 1908).
(DR) LD4601 .1906; also uncat. in Ready Reference
ii) Princetonians, [class years covered]: a biographical dictionary (PUP).
(DR) LD4601 .M32
(DR) LD4601 .H37
(DR) LD4601 .H38
(DR) LD4601 .W66
(DR) LD4601 .L66
iii) Alumni Directory (current one is 30th ed., 2002).
(DR) LD4601 .A3 in Ready Reference
Note: Other classifications for Princeton materials are Richardson 6694 on C floor of Firestone and P90 in the Mudd Library’s Princeton Collection.
2) Other hints:
a) People who write about specific items in manuscript or archival collections have usually just done a Web search under someone’s name (often an ancestor) and come across an item from one of our RBSC or Mudd finding aids. In order to make an accurate referral, it is important to determine whether the collection in question is housed at Mudd (MC####) or in Firestone (C####). Try
i) Main Catalog, searching the person involved as author, or if that fails, keyword.
ii) Digital finding aids found at
(1) http://libweb2.princeton.edu/rbsc2/aids/msslist/maindex.htm (for RBSC collections in Firestone), or
(2) http://www.princeton.edu/~mudd/finding_aids/index.html (for Archives and Public Policy Papers collections)
iii) MASC database, searching by the last name of the person concerned.
b) People often confuse Princeton senior theses with doctoral dissertations. If they ask about a thesis and it does not appear in the Senior Thesis Database, then try the Main Catalog and/or ProQuest Digital Dissertations for verification. (See my boilerplate replies on http://www.princeton.edu/~mwgeorge/OPM/opm.html about how to obtain our dissertations.) It is in fact a senior thesis the person wants, then refer the question to email@example.com.
c) To discover whether an alum is deceased, go to http://www.princeton.edu/~mudd/databases/ and search the Memorials database. It will give the date when an obituary appeared in PAW, which could be years after the death, but at least it provides a start. (Note that MICROFILM S00173 is an index, on a single reel, to all PAW content for 1900-1958; that exists at both Mudd Manuscript Library and in the Microforms Service.)
d) Princeton University Library Chronicle, 1939–
(DR) Z733.P93 C5, shelved on top of the left bookcase in the Dixon Room; also in RBSC, Firestone stacks, on microfilm, and in Mudd. It and its predecessor have been digitized through volume 49 (1988); see http://libweb5.princeton.edu/visual_materials/pulc/index.html.
e) Daily Princetonian is searchable only for the spring term of 1998, and continuously from the spring term of 2000—even though the search screen implies that its digital archives go back to 1879! See http://www.dailyprincetonian.com/archives/. THERE IS NO INDEX. Note that you can also search the full text of the Prince from September 1997 forward using LexisNexis Academic and choosing University News in Step One of the Guided News Search screen, University Wire in Step Two, and entering “Daily Princetonian” in Step Five.